This is the Westland Horticulture Ltd privacy notice and was last updated on 26 October 2020.
This privacy notice provides information on how Westland Horticulture collects and processes your personal data. It is important that you read this notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
1. Who we are
Westland Horticulture and all associated logo devices are trademarks in Europe and the UK operated under licence by Westland Horticulture Ltd.
Westland Horticulture Ltd is the data controller for the personal data that you provide to us and is responsible under EU General Data Protection Regulation 2018 for how that data is processed.
Westland Horticulture Limited is registered at 61 Malone Road, Belfast, Northern Ireland BT9 6SA, Company No: NI27321.
This privacy notice is issued by Westland Horticulture Limited. So, when we mention “Westland Horticulture”, “Westland”, “we”, “us” or “our” in this privacy notice, we are referring to Westland Horticulture Limited.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us at email@example.com.
You can make a complaint at any time to the Information Commissioner’s Office (ICO) who are the UK supervisory authority for data protection issues (ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so we would be grateful if you contacted us in the first instance
2. The data we collect about you
Personal data, or personal information, means any information relating to an identifiable person who can be identified directly or indirectly by some part of that data. For example, a form stored with the name and address of the competition entrant. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
(A) Identity Data
This includes data relating specifically to your identity, such as your first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
(B) Contact Data
This includes data relating to how you may be contacted, such as email address and telephone numbers.
(C) Technical Data
This includes more technical data that we may obtain when you make use of our website, such as your internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website.
(D) Usage Data
This includes information about how you use our website, whether you download a PDF and the marketing communications and adverts you respond to.
(E) Marketing and Communications Data
This includes your preferences in relation to whether or not you want to receive marketing from us, also your communication preferences and responses to any surveys or competitions we run.
3. How your personal data is collected
We use different methods to collect data from and about you, including:
(A) Direct interactions
You may give us your Identity and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
• Enter a competition, promotion or survey;
(B) Automated technologies or interactions
As you interact with our website or respond to our emails, we may automatically collect Technical and Usage Data about your equipment, browsing actions and patterns.
(C) Third parties
We may receive personal data about you from various third parties as set out below:
• analytics providers such as Google based outside the EU
• advertising networks such as DoubleClick and Facebook based outside the EU
4. How we use your personal data
(A) Using data analytics to improve our website experience
We track how individuals use our website in order to improve its layout and to make content more relevant to the individual.
Note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data. Please contact us if you are unclear about the specific legal ground we are relying on to process your personal data.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so.
5. Disclosures of your personal data
We may need to share your personal data with the parties set out below for the purposes described Section 4 above.
(A) Data processors
We use a number of third parties to help us with our operations and this can involve processing personal data on our behalf. These companies are data processors and process data in accordance with our instructions in order to provide us with contracted services. These included:
• Website analytics
• Marketing analytics
(B) Other companies within the Westland Group
(C) Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
7. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. Data retention
We will only keep your personal data for as long as necessary to carry out the purposes we collected it for e.g. satisfying any legal, accounting, or reporting requirements.
To decide how long we should keep personal data, we consider:
• the amount, nature, and sensitivity of the data
• the potential risk of harm from unauthorised use or disclosure
• the purposes for which we are processing your personal data
• whether we can achieve those purposes through other means
• applicable legal requirements
Details of retention periods for different aspects of your personal data are covered in section 4
In some circumstances you can ask us to delete your data – see Request erasure below for further information.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case the data is no longer covered by EU General Data Protection Regulation 2018 or this privacy statement.
9. Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data:
(A) Request access to your personal data
(B) Request correction of your personal data
(C) Request erasure of your personal data
(D) Object to processing of your personal data
(E) Request restriction of processing your personal data
(F) Request transfer of your personal data
(G) Right to withdraw consent
If you wish to exercise any of the rights set out above, please contact firstname.lastname@example.org.
No fee usually required
You will not have to pay to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and to ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to a person with no right to receive it.
Time limit to respond
We try to respond to all legitimate requests within 30 days. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
(A) LAWFUL BASIS
• Legitimate Interest means the commercial interest of our business. We will consider any potential impact on you and your rights before we process your personal data for our legitimate interests. We do not use your personal data where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
• Performance of Contract means processing your data where it is necessary for the performance of a contract with you or to take steps at your request before entering into such a contract.
• Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
(B) YOUR LEGAL RIGHTS
You have the right to:
• Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request
• Object to processing of your personal data where we are relying on a legitimate interest and you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes
• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:I. if you want us to establish the data’s accuracy
II. where our use of the data is unlawful, but you do not want us to erase it
III. where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
IV. you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
Version 4 – 26.10.2020
Westland Horticulture Limited (company number NI27321). Registered in Belfast. Registered office address: 61 Malone Road, Belfast BT9 6SA